Application for duplicate marksheet

Use this to ask your school, college or university for a duplicate marksheet when the original is lost or damaged.

Tap a yellow blank and type your own details. What you type stays in your browser only.

To The Principal, [School or College Name], [City] Date: [Date] Subject: Request for a duplicate marksheet of [Class or Course], [Year of Passing] Respected Sir/Madam, I passed [Class or Course] from your institution in [Year of Passing]. My roll number was [Roll Number]. My original marksheet has been [lost/damaged] [How, for example while shifting house]. I need it for [Purpose, for example a job application]. I request you to kindly issue a duplicate marksheet, or guide me on the steps and fee for it. I am attaching the papers listed below. Thanking you, Yours faithfully, [Your Name] Father's Name: [Father's Name] Mobile: [Mobile Number]

When to use this letter

Use this when a marksheet is lost, torn, soaked or damaged beyond use. First find out who issued the original. For school-level exams it is the school; for class 10 and 12 board exams it is the board; for degrees it is the university. Each has its own form, charges and list of documents.

Before you send it

For board examinations (class 10 and 12), the duplicate is issued by the board, not by the school. The school can forward your request or tell you the board's process.
Many boards and universities ask for a police report or a newspaper notice for a lost marksheet. Ask before you apply.
Keep a photocopy or a phone photo of the lost marksheet with the application if you have one. It gives the office every number it needs.

What to attach

Photocopy of the lost marksheet, if you have one
Copy of the police report for a lost document, if required
Identity proof

How to send or submit it

Apply to the issuing body in the way it prescribes, which is often online. Where the school forwards such requests, give this letter to the school office with the supporting papers. Keep the acknowledgement safely and quote its number when you follow up.

Mistakes that get it sent back

Roll number, year or name of the exam missing or wrong.
A lost-document report or declaration was required and is not attached.
Sent to the school when the board or university is the issuing body.
The name in the application differs from the name in the exam records.

Common questions

How long does a duplicate marksheet take?

It depends on the board or university. Ask the office when you apply; do not rely on a fixed number of days from any website.

This is a general format, written by us, to save you time. If the school or college has its own printed form, use that form. Last checked: 11 November 2026.

More school and college formats

All school and college formats How to write an application