Hostel leave application

Use this to ask the hostel warden for permission to leave the hostel for a few days, for example to go home.

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To The Warden, [Hostel Name], [College or School Name] Date: [Date] Subject: Permission to leave the hostel from [From Date] to [To Date] Respected Sir/Madam, I am [Your Name], a student of [Class or Course and Year], staying in room number [Room Number] of the hostel. I wish to go to my home at [Home Town] from [From Date] to [To Date] because [Reason, for example of a festival at home]. My parents know about this. You may contact my [father/mother] on [Parent's Mobile Number]. I request you to kindly allow me to leave the hostel for these days. I will return by [Return Time] on [To Date]. Thanking you, Yours obediently, [Your Name] Room No.: [Room Number]

When to use this letter

Use this whenever you will be away from the hostel overnight or longer: going home for a weekend, a family function, a medical visit. Hostels are responsible for the students living in them, so wardens need to know where you are and when you will be back. Leaving without permission is treated seriously in most hostels.

Before you send it

Give a parent's phone number. Wardens usually confirm with the family before they sign.
State the day and the time you will be back, not only the day you leave.
Sign the hostel out register as well. The letter does not replace it.

How to send or submit it

Give it to the warden or the hostel office before you leave, in the hours when they take applications. Many hostels have a leave form or an app; use that if there is one. Sign out in the register when you go and sign in when you return.

Mistakes that get it sent back

No parent's or guardian's phone number for the warden to confirm with.
The address you are going to is missing.
The date and time of return are not given.
Handed in at the gate while leaving, with no time for the warden to approve it.

This is a general format, written by us, to save you time. If the school or college has its own printed form, use that form. Last checked: 11 November 2026.

More school and college formats

All school and college formats How to write an application