Application for transfer certificate (TC)

Use this to ask a school for a transfer certificate when the student is leaving, for example because the family is moving to another city. A parent usually writes it.

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To The Principal, [School Name], [City] Date: [Date] Subject: Request for transfer certificate of [Student's Name], class [Class and Section] Respected Sir/Madam, My [son/daughter] [Student's Name] is a student of class [Class and Section] in your school. Admission number: [Admission Number]. We are moving to [New City] because [Reason, for example my job has been transferred]. So [he/she] will not be able to continue in this school after [Last Date of Attendance]. I request you to kindly issue [his/her] transfer certificate, so that we can get admission in a school there. All fees up to this month have been paid, and all library books have been returned. Thanking you, Yours sincerely, [Parent's Name] Mobile: [Mobile Number]

When to use this letter

A transfer certificate is needed when a student leaves one school to join another, and often when moving from school to college. Apply as soon as the new admission is certain, because the new school will fix a date for submitting it. Do not apply before that. Once a TC is issued, the student's name is normally struck off the rolls.

Before you send it

Write the admission number. The office finds the record by it, not by the name.
Clear all dues and return library books first. Schools normally do not issue a TC while anything is pending.
Ask the office how many days the TC takes and whether they need the application on their own form.
Check every spelling and the date of birth on the TC before you leave the counter. Corrections later are slow.

What to attach

Fee receipts or a no-dues slip, if the school asks
Copy of the last report card (some schools ask)

How to send or submit it

A parent submits the application at the school office, on the school's own form if it has one. Ask what the school needs before it can issue the TC, such as fees cleared and library books returned, and when to collect it. Carry an identity proof on collection day.

Mistakes that get it sent back

Fees or other dues pending, or library books and school property not returned.
The admission number is missing or wrong.
Signed by the student alone, where the school requires a parent's signature.
The student's name or date of birth is written differently from the school records.

Common questions

Who can apply for a TC?

For a school student, the parent or guardian applies. College students usually apply in their own name.

Is a TC needed for every new admission?

Most schools ask for it when a child joins from another school, especially in higher classes. Ask the new school what it needs before you apply.

This is a general format, written by us, to save you time. If the school or college has its own printed form, use that form. Last checked: 11 November 2026.

More school and college formats

All school and college formats How to write an application