Authority letter format

Use this to authorise another person to collect a document, parcel or certificate for you, or to submit papers on your behalf, when you cannot go yourself.

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To [Name or Designation of the Officer], [Office or Company Name], [City] Date: [Date] Subject: Letter of authority Dear Sir/Madam, I, [Your Name], hereby authorise [Authorised Person's Name], my [Relationship], to [Task, for example collect my original degree certificate] on my behalf, as I am unable to come in person because [Reason]. My reference details: [Your Reference, for example roll number or account number]. The signature of the authorised person is given below. [He/She] will carry [his/her] identity proof and a copy of mine. Kindly hand over the document to [him/her]. This authority is valid only for the above task until [Valid Until Date]. Signature of authorised person: ____________ Yours faithfully, [Your Name] Mobile: [Mobile Number] Signature: ____________

When to use this paper

Use this when you cannot go in person and someone you trust will collect or submit something for you: a marksheet, a certificate, a parcel, a passport from a courier office. It suits simple, one-time jobs. It is not a power of attorney, and banks, registries and courts have their own rules about who may act for you.

Before you send it

Name one task and one end date. A narrow authority letter protects you.
Get the authorised person to sign on the letter. The office compares that signature when it hands over the document.
Attach a self-attested copy of your identity proof; the other person carries their original.
Banks and some offices do not accept a plain authority letter for money matters. Ask them what they need.

What to attach

Self-attested copy of your identity proof
Identity proof of the authorised person (original to show)

How to send or submit it

Sign the letter yourself and give the original to the person you are sending. They carry it with a self-attested copy of your identity proof and their own identity proof in original. Phone the office beforehand and ask whether it accepts an authority letter for this job and what else it wants to see.

Mistakes that get it sent back

Your signature on the letter does not match the one in the office's records or on your identity proof.
The task is not named clearly, or the letter has no date.
The name of the authorised person is spelt differently from their identity proof.
The office needed its own form and a plain letter was brought.

This is a general format, written by us, to save you time. If the office concerned has its own printed form, use that form. Last checked: 11 November 2026.

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