Rent receipt format

Use this as a simple receipt that a landlord signs when the tenant pays the monthly rent. Salaried tenants often need rent receipts to claim house rent allowance (HRA).

Tap a yellow blank and type your own details. What you type stays in your browser only.

RENT RECEIPT Receipt No.: [Receipt Number] Date: [Date] Received with thanks from [Tenant's Name] the sum of Rs [Rent Amount] (Rupees [Rent Amount in Words] only) towards the rent of the house at: [Address of the Rented House] for the month of [Month and Year]. Mode of payment: [Cash / UPI / Cheque No. / Bank Transfer] Landlord's name: [Landlord's Name] Landlord's PAN: [Landlord's PAN, if required] Signature of landlord: ____________

When to use this paper

A rent receipt is the landlord's written word that the rent for a named month has been received. Tenants need it as proof of payment and, if salaried, for the house rent allowance claim with their employer. Landlords gain from it too: a run of receipts shows what was paid and what was not. Make one for every payment, including cash, cheque and online transfers.

Before you send it

Write the amount in figures and in words. They must match.
The receipt should name the month it covers, not only the date of payment.
For HRA claims, employers ask for the landlord's PAN when the yearly rent is above the limit set in the income tax rules. Ask your employer or tax adviser for the limit that applies this year.
Paying rent by bank transfer or UPI gives both sides a record. A receipt is still useful, because the bank entry does not say what the money was for.
Keep one copy each. The landlord keeps a signed copy from the tenant if the tenant asks.

How to send or submit it

The landlord fills in and signs the receipt and hands it to the tenant on the day the rent is paid. A signed paper, a scan of it, or a PDF sent by email or WhatsApp all work as a record between the two of you. For an employer's HRA claim, ask the accounts or HR team in what form they want the receipts and for which months.

Mistakes that get it sent back

The name of the landlord or tenant differs from the rent agreement.
The month covered is missing, or two receipts cover the same month.
The amount in words does not match the amount in figures.
No signature of the landlord, or a receipt signed by the tenant alone.

Common questions

Is a revenue stamp needed on a rent receipt?

A revenue stamp has traditionally been put on receipts for cash payments above Rs 5,000. For payments by cheque or bank transfer it is generally not asked for. Follow what your employer or office requires.

This is a general format, written by us, to save you time. If the office concerned has its own printed form, use that form. Last checked: 11 November 2026.

More home, rent and declaration formats

All home, rent and declaration formats How to write an application