FormatsHoliday notice format
Use this to tell staff, students or customers that the office, school or shop will be closed on a certain day.
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When to use this notice
Use this when a school, office, shop or clinic will be shut on a day when people would normally expect it open: a festival, a local holiday, repairs, stock-taking, a death in the family. It saves people a wasted trip and saves you a day of phone calls. For a regular weekly off there is no need for a notice; a line on the board with your timings does the job.
Before you send it
- Give both the day and the date, for the holiday and for reopening.
- Put it up a few days ahead, and at the entrance where everyone will see it.
- For customers, add how to reach you for something urgent, if you offer that.
How to put it up
Display it at the entrance and at the counter, and send the same text to staff, parents or regular customers by message. If you have a listing on a map or a social page, change the opening hours there for that day too. Put it up as soon as the holiday is decided.
Mistakes that make a notice fail
- Giving only the date of closing and not the date and time of reopening.
- Writing the day and the date so that they do not match. Check them against a calendar.
- For a school, forgetting to say what happens to a test or event that was fixed for that day.
- Putting it up on the morning of the holiday, when people have already travelled.
This is a general format, written by us, to save you time. If the school or society has its own printed form, use that form. Last checked: 11 November 2026.