FormatsNotice writing format for a school event
Use this as the standard layout for notice writing in school: for the notice board, and for the notice-writing question in English exams. The example is a notice about a school event.
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When to use this notice
Use the notice layout whenever one message has to reach many people who will read it standing at a board: a function, a competition, a trip, a change of timing. It is the wrong tool for a personal message or a request; those are letters. In an exam, the question tells you who is issuing the notice and gives the points to cover. Use that name and post, never your own.
Before you send it
- A notice answers five things: what, when, where, for whom, and whom to contact. Check that yours has all five.
- In exams, a notice is put in a box and kept short, usually within about 50 words for the body. Follow the word limit printed in your question paper.
- Write in the third person and plain statements. No "Dear students", no greetings, no signature flourish.
- The order is fixed: name of the school, the word NOTICE, date, heading, body, then name and post of the writer.
- Give the heading in capitals and make it say the subject at a glance.
How to put it up
A real notice is signed by the person named at the bottom, stamped if the school uses a stamp, and pinned on the board at eye level. Many schools now also post a photo of it in class groups. Put it up early enough for people to act, and take it down when the event is over, so the board does not fill with stale paper.
Mistakes that make a notice fail
- Leaving out one of the basics, most often the time or the place. Readers cannot ask a notice a question.
- Writing it like a letter, with "Respected Sir" or "Dear friends". A notice has no greeting.
- Crossing the word limit in an exam, or forgetting the box, the date or the name and post of the writer.
- A heading that says only "Notice about event". Name the event in the heading.
Common questions
What is the format of a notice?
Name of the issuing institution, the word NOTICE, the date, a short heading, the body with what, when, where and for whom, and at the end the name and post of the person issuing it.
Should a notice be written in a box?
Yes, in school exams a notice is normally drawn inside a box. On a real notice board the paper itself is the box.
This is a general format, written by us, to save you time. If the school or society has its own printed form, use that form. Last checked: 11 November 2026.