Job application letter

Use this as a simple covering letter when you apply for a job in reply to an advertisement or a vacancy you heard about.

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To The HR Manager, [Company or Office Name], [City] Date: [Date] Subject: Application for the post of [Post Applied For] Dear Sir/Madam, I wish to apply for the post of [Post Applied For], which I saw [Where You Saw the Vacancy] on [Date of Advertisement]. I have completed [Highest Qualification] from [Institute] and have [Years of Experience] of experience as [Present or Last Job]. In that role I [One Main Achievement or Duty]. I am confident that my skills in [Key Skills] match what you need for this post. My resume is attached. I would welcome the chance to meet you for an interview at any time that suits you. Thank you for considering my application. Yours sincerely, [Your Name] Mobile: [Mobile Number] Email: [Email Address]

When to use this letter

Use this as the covering letter that goes with your resume, for an advertised vacancy or when a company asks for a written application. For applications made on a job website, the same text works in the message box. Change the middle paragraph for every job; a letter that could go to any employer persuades none.

Before you send it

Use the exact name of the post from the advertisement, and its reference number if it has one.
Pick the one or two facts about you that fit this job best. The resume carries the rest.
Freshers can replace the experience line with a project, internship or training.
Read it aloud once before sending. Spelling mistakes in a job application are remembered.

What to attach

Resume
Copies of certificates, only if the advertisement asks for them

How to send or submit it

Follow the advertisement exactly: email, post, or the company's careers page. By email, paste the letter in the body and attach the resume as a PDF named with your own name. Use the subject line the advertisement asks for, or else the name of the post.

Mistakes that get it sent back

The post is not named, or is named wrongly.
Another company's name left in from an earlier application.
The resume was not attached, or was sent in a format the employer cannot open.
The advertisement asked for something specific, such as a reference number or the expected salary, and it was ignored.

This is a general format, written by us, to save you time. If the company has its own printed form, use that form. Last checked: 11 November 2026.

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