Casual leave application

Use this to apply for one or more days of casual leave for personal work.

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To The Manager, [Company or Office Name], [City] Date: [Date] Subject: Casual leave on [Leave Date or Dates] Dear Sir/Madam, I need to [Reason, for example attend to some personal work at home] on [Leave Date or Dates]. I request you to kindly grant me casual leave for [Number of Days] day(s). I will finish my pending work before I go, and [Name of Colleague] will handle anything urgent in my absence. I will rejoin on [Date of Rejoining]. Thank you. Yours sincerely, [Your Name] [Your Designation] Employee ID: [Employee ID]

When to use this letter

Use this for short leave for personal reasons: a family matter, a bank or government office visit, a function, a day of rest after travel. Longer planned holidays usually come under earned or privilege leave, which has its own rules in most companies, so check which type fits before you apply.

Before you send it

Apply a few days ahead where you can. Casual leave is for planned personal work as well as sudden needs.
You need not explain the personal work in detail. One plain line is enough.
Check your leave balance before you apply.

How to send or submit it

Send it to your reporting manager by email or through the HR portal, as early as you can. If your office still uses a paper leave form, fill that in and attach this as the request. Do not treat the leave as granted until you see the approval.

Mistakes that get it sent back

Applied for after the leave was taken, when it could have been asked for before.
More days asked for than the casual leave left in your balance.
Days that join a weekend or holiday with no word about how work will be covered.
Sent to the wrong approver. Leave is approved by your reporting manager, not by a friendly senior.

This is a general format, written by us, to save you time. If the company has its own printed form, use that form. Last checked: 11 November 2026.

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