Request letter for experience certificate

Use this to ask your present or former employer for an experience certificate.

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To The HR Manager, [Company or Office Name], [City] Date: [Date] Subject: Request for an experience certificate Dear Sir/Madam, I worked with [Company or Office Name] as [Your Designation] in the [Department] department from [Date of Joining] to [Last Working Day]. My employee ID was [Employee ID]. I need an experience certificate for [Purpose, for example my new employer's joining formalities]. I request you to kindly issue it, stating my designation and my period of service. You may send it to my email, [Email Address], or I can collect it from the office. Thank you. Yours sincerely, [Your Name] Mobile: [Mobile Number]

When to use this letter

Use this when a new employer, a visa office or a university wants written proof of where you worked, for how long and as what. An experience certificate is different from a relieving letter: one describes your service, the other says you were released. Many employers ask new joiners for both.

Before you send it

Give your employee ID and exact dates. HR checks them against the records.
Say what the certificate should mention: designation, period, and the nature of work if you need it.
If you left recently, check that your full and final settlement is complete. Many companies issue the certificate with it.

How to send or submit it

Email HR, with your last manager in copy if that helps. Former employees should write from the personal email address that HR has on record, or attach an identity proof. Say whether you need a signed copy on letterhead, a scanned copy, or both.

Mistakes that get it sent back

Dates of joining and leaving that differ from HR's records.
Employee ID missing, so HR cannot find you among people with the same name.
Asked for before exit formalities and settlement were complete.
Sent to a manager who has left the company, and never to HR.

This is a general format, written by us, to save you time. If the company has its own printed form, use that form. Last checked: 11 November 2026.

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