Resignation letter

Use this to resign from your job in a polite, professional way. It states your last working day and offers a proper handover.

Tap a yellow blank and type your own details. What you type stays in your browser only.

To The Manager, [Company or Office Name], [City] Date: [Date] Subject: Resignation from the post of [Your Designation] Dear Sir/Madam, Please accept this letter as my resignation from the post of [Your Designation] at [Company or Office Name]. As per my notice period of [Notice Period], my last working day will be [Last Working Day]. I have decided to leave because [Reason, for example I have received an opportunity that fits my long-term plans]. This was not an easy decision. I am grateful for the guidance and support I received here. During the notice period I will complete my current work and hand over my duties properly. Please let me know how I can make the change easier for the team. Thank you for everything. Yours sincerely, [Your Name] [Your Designation] Employee ID: [Employee ID]

When to use this letter

Use this once you have truly decided to leave and, ideally, have the next offer in writing. A resignation is hard to take back, and the date on it starts your notice period. It is a short formal record, not a place to explain everything. The exit interview is where feedback belongs.

Before you send it

Read your appointment letter for the notice period before you write the date. The last working day should match it.
Tell your manager in person before you send the letter. No one likes to learn it from an email.
Keep the reason short and positive. A resignation letter stays in your file; it is not the place for complaints.
Ask HR in writing for your relieving letter, experience certificate and full and final settlement.

How to send or submit it

Tell your manager in person or on a call, then email the letter to the manager with HR in copy, or submit it on the HR portal if your company requires that. Keep a copy outside your office mailbox, because that mailbox closes when you leave.

Mistakes that get it sent back

A last working day that does not match the notice period in the appointment letter, with no request to shorten it.
Sent only on a chat app or said aloud, with nothing in writing.
No date on the letter.
Complaints or accusations in the text. They stay in your file and can colour a reference check years later.

Common questions

Do I have to give a reason for resigning?

No. A reason is a courtesy. You can simply write that you are resigning for personal reasons.

Can I resign by email?

In most companies, yes. Send it to your manager with HR in copy, and keep a copy for yourself.

This is a general format, written by us, to save you time. If the company has its own printed form, use that form. Last checked: 11 November 2026.

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