Request letter for relieving letter

Use this to ask your former employer for a relieving letter, which says that you have been released from your duties.

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To The HR Manager, [Company or Office Name], [City] Date: [Date] Subject: Request for a relieving letter Dear Sir/Madam, I resigned from the post of [Your Designation] on [Date of Resignation] and served my notice period until [Last Working Day]. My employee ID was [Employee ID]. I have handed over my work and returned the company's property, including [Items Returned]. My new employer has asked for a relieving letter. I request you to kindly issue my relieving letter and my experience certificate at the earliest, and to send them to [Email Address]. Thank you. Yours sincerely, [Your Name] Mobile: [Mobile Number]

When to use this letter

Use this when you have served your notice and left, and the relieving letter has not reached you. New employers often will not finish your joining without it. Ask during the notice period when it will be issued, so that you know whether there is a delay at all.

Before you send it

Complete the exit steps first: handover, return of laptop and ID card, and any clearance form.
Mention the date your new employer needs it by, if there is one.
If there is no reply in a week or two, send a polite reminder to HR with your manager in copy.

How to send or submit it

Email HR from the personal address in their records, and give your employee ID and last working day. Attach the acceptance of your resignation if you have it. Say whether a scanned copy is enough for now, with the signed original to follow.

Mistakes that get it sent back

Company property, such as a laptop or ID card, has not been returned.
The clearance or exit form is incomplete.
The notice period was not served and the shortfall has not been settled.
The request went to the manager only. Relieving letters are issued by HR.

This is a general format, written by us, to save you time. If the company has its own printed form, use that form. Last checked: 11 November 2026.

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