Request letter for salary certificate

Use this to ask your employer for a salary certificate, which banks and embassies accept as proof of income.

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To The HR Manager, [Company or Office Name], [City] Date: [Date] Subject: Request for a salary certificate Dear Sir/Madam, I have been working in the [Department] department as [Your Designation] since [Date of Joining]. My employee ID is [Employee ID]. I need a salary certificate for [Purpose, for example a home loan application with my bank]. I request you to kindly issue it on the company letterhead, showing my designation, date of joining and current monthly salary. [If needed: Please address it to The Branch Manager, Bank Name, Branch.] Thank you. Yours sincerely, [Your Name] Mobile: [Mobile Number]

When to use this letter

Use this when a bank, an embassy, a landlord or a school asks for proof of your income from your employer. A salary certificate is a letter signed by the employer; a salary slip is the monthly pay record. Ask whoever needs it which one they want, as some ask for both.

Before you send it

Ask the bank or embassy exactly what the certificate must show (gross or net salary, address, joining date) and repeat that in your request.
If it must be addressed to a named office, give the full name and address.
Salary slips of the last three months are often asked for along with it. Collect them at the same time.

How to send or submit it

Send the request to HR or the accounts department by email or through the portal. Mention when you need it, as letters on letterhead often wait for an authorised signatory. Collect the signed original if the bank or embassy will not accept a scan.

Mistakes that get it sent back

Not saying to whom the certificate should be addressed.
The purpose is missing. Many companies print the purpose on the certificate.
Asked for on the day it is due at the bank.
The format required by the bank or embassy was not passed on to HR.

This is a general format, written by us, to save you time. If the company has its own printed form, use that form. Last checked: 11 November 2026.

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