Salary increment request letter

Use this to ask your manager for a salary increase, with reasons based on your work.

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To The Manager, [Company or Office Name], [City] Date: [Date] Subject: Request for a review of my salary Dear Sir/Madam, I have been working as [Your Designation] since [Date of Joining]. In this time I have taken on more responsibility, including [New Responsibilities]. Some results of my work in the past year: - [Result 1, for example reduced billing errors by cross-checking every invoice] - [Result 2] - [Result 3] My salary has not been revised since [Date of Last Revision]. In view of my work and added duties, I request you to kindly review my salary. I would be glad to discuss this at a time that suits you. Thank you for considering my request. Yours sincerely, [Your Name] [Your Designation] Employee ID: [Employee ID]

When to use this letter

Use this when your work or responsibilities have clearly grown and your pay has not followed, or when a promised review has not happened. It opens a conversation; it does not settle one. Do not use it as a threat to resign unless you are ready to act on it.

Before you send it

Lead with results, not needs. "Prices have gone up" is true for everyone; your results are yours alone.
Use numbers where you honestly can: work completed, time saved, customers handled.
Choose your moment: after a good result or at appraisal time, not during a crisis.
Ask for a meeting. A raise is usually agreed in a conversation, and the letter opens it.

How to send or submit it

Email it to your reporting manager only. Pay is a private matter, so keep the team out of copy, and add HR only if your manager asks you to. Request a short meeting in the same mail and bring your list of results to it.

Mistakes that get it sent back

Comparing your pay with a named colleague's.
Reasons that are about your expenses and not about your work.
No facts or figures to support the request.
Sent to senior management over your manager's head.

This is a general format, written by us, to save you time. If the company has its own printed form, use that form. Last checked: 11 November 2026.

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